For purchases over £5,000, it is essential to take a more rigorous approach to ensure the quality and safety of the purchase, while also minimising potential risks. Utilising a Cambridge Procurement Agreement (CPA) adds a layer of legal and procedural protection, ensuring that all steps comply with best practice and the university’s financial regulations.
Funds provided by grants are often subject to very specific rules, and failure to comply can lead to penalties or loss of funding. Engaging early with the purchasing team is essential for navigating these requirements smoothly and ensuring all aspects of the purchase align with both University financial regulations and external regulations.
| Order value (pre-VAT) | Supporting documentation required |
| £5,000 – £100,000 | Either three competitive quotes or three written proposals required, depending on complexity, risk and value of the purchase. There is no need for quotes or proposals for purchases made through the Marketplace or a Framework Contract. Quotes or proposals from other suppliers should only be requested if better value can be found. Please contact the Engineering Purchasing team for support. |
| Building and construction works | Contact the Purchasing team to discuss |