The department supports the use of credit cards for low value and infrequent purchases if necessary. Permission must be sought in advance for every purchase made. You can request permission using the online form.
Your request will be reviewed by the purchasing team and approved by Purchasing Manager or the Head / Deputy Head of Finance. If approved, you will be notified by email. If rejected, the Purchasing Team will provide an explanation and suggest an alternative option.
When using the University Credit Card, you must comply with the University Policy.
In particular, you should be aware of the following specific points:
- Time frame for completion of Concur claims – within 15 calendar days of statement date
- Pre-approval of credit card usage – please submit requests using the online form with details of the request and the Purchasing team will pass on for approval if appropriate.
- Timeframe for querying disputed transactions.
- Noncompliance with policy and resulting consequences. These may include the suspension or cancellation of a card.
Claiming expenses
You can find out about claiming expenses at the University’s Expenses Hub.